Move from agreed governance to day-to-day practice. Focus first on the most important gaps rather than trying to fix every issue at once.
Purpose
Priority actions are underway, people know the rules, key records are maintained and management can see what remains outstanding.
Recommended timing
Weeks 8–12 · Indicative timing. Adjust to the organisation’s size, complexity and available capacity.
What to do
- Create an action for every material gap, with one accountable owner, a due date and evidence of completion.
- Review priority supplier and system information, including purpose, data handling, access, security, human oversight, contractual terms and change notifications.
- Complete detailed assessments where the facts indicate they are needed, involving qualified specialists for legal or technical determinations.
- Deliver introductory AI literacy and policy communications appropriate to employees’ roles and actual AI use.
- Put practical controls into operation: approved tools, access restrictions, human review, output checking, data safeguards and incident reporting as appropriate.
- Update the inventory and decision log as actions are completed. Record evidence rather than relying on verbal assurances.
- Provide a concise management update covering progress, material issues, overdue actions and decisions needed.
Meetings to arrange
Use these default meeting formats. Combine meetings or shorten them where the same people are involved and the decisions can be made together.
Weekly implementation check-in
Duration: 30 minutes
Attendees: Programme lead and action owners for the work due that week.
Agenda: Review overdue actions, blockers, upcoming decisions and evidence. Keep the meeting focused on exceptions.
Expected output: Updated action tracker and escalations.
Monthly steering review
Duration: 45 minutes
Attendees: Executive sponsor, programme lead and leads for material workstreams.
Agenda: Review progress against milestones, significant risks, resource constraints and decisions requiring sponsorship.
Expected output: Management decisions, reprioritised actions and agreed escalations.
Decisions to make
- Which gaps must be addressed before a use continues or expands?
- Which actions require additional budget, procurement or specialist support?
- What training is mandatory for particular roles?
- What evidence is sufficient to show that agreed actions have been completed?
Definition of done
- Owned and prioritised implementation plan.
- Policy and communications issued through approved channels.
- Assessment and supplier-review records for priority uses.
- Management progress report and decision log.
Keep it proportionate
Use existing roles, committees and processes wherever they work. Do not create a new approval layer or collect more information than is needed to make a sound decision.
Resources to use
Use the relevant Lucentreg resources at this point in the programme: the communications templates, simplified AI usage questionnaire, integrated governance workbook, assessment guidance, policy template, committee terms of reference and worked examples. Download blank resources, then maintain completed records in your organisation’s own approved environment; Lucentreg does not need to receive your operational data.
Important: Lucentreg provides educational and operational guidance, not legal advice or a determination of compliance. Screening prompts and suggested actions are starting points. Your organisation remains responsible for its decisions and should obtain qualified legal or technical advice where appropriate.